Driver Qualification File Management

Hiring new drivers and managing your existing Driver Qualification Files (DQF)  has never been more critical to the success of your company. Complying with the extensive and ever-changing DQF and drug and alcohol testing regulations is more than a compliance challenge –  it is a matter of Risk Management.

Establishing and maintaining a dynamic program to protect your company against the regulatory and civil liability exposure of hiring a high-risk, unqualified or non-compliant driver is imperative for survival in today’s competitive business environment.

By capitalizing on 20 years of regulatory compliance expertise, superior client service and a strong commitment to technology, Commercial Solutions has designed a leading-edge solution to DQF compliance –  our Driver Qualification File Management program.

Our program was developed by industry professionals who understand how difficult it is to follow ever-changing DOT regulations. This program reduces the stress of managing your employees’ records.

The Commercial Solutions system will:
               •  Review files for completeness and regulatory compliance.
               •  Electronically store Driver Qualification Files.
               •  Track renewable documents.
               •  Report pending expirations.
               •  Research previous employers and driving records.

GAP Analysis
Trained Commercial Solutions staff will arrive on site to examine all relevant files to make sure records are in compliance. This audit assures the integrity of documents and provides actionable recommendations.

Compliance Report
Commercial Solutions will provide a detailed report of any missing or incomplete documents. The formal report will act as an internal tool to correct any problem areas.

Customizable Expiring/ Missing Documents Report
Published upon demand for each location, division and position, this report provides the employer with advance notice of all essential documents that are due to be renewed within a select timeframe. The report lists each essential document and the expiration date.

MVR / Previous Employer/ Background Checks
The system can automatically perform Motor Vehicle Record checks, previous employer verifications and background checks required by FMCSA (Federal Motor Carrier Safety Administration).  Once completed, results will automatically populate the system and forward to the employer.

Electronic Storage
Store inactive DQFs for the three years required by the FMCSA and automatically delete the record upon expiration.

Security
Commercial Solutions uses banking level security to assure integrity of sensitive information.

Customizable
Our DQF maintenance program will track any document specified by an employer in addition to those required by the FMCSA. Policies and additional documents can be uploaded and tracked.